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HOFFER ADLER
LLP PRIVACY POLICY
Introduction
This Policy applies to the collection and use of personal
information by Hoffer Adler LLP and Jahl Management Inc.
Jahl Management Inc. is a private corporation controlled
by the partners of Hoffer Adler LLP which provides management
services to Hoffer Adler LLP. References hereafter to "Hoffer
Adler LLP", "we", "our" or "us"
include each of Hoffer Adler LLP and Jahl Management Inc.,
as the case may be.
"Personal Information" for purposes
of this Policy includes information about our clients, service
providers, and other individuals, but does not include information
with respect to corporate or commercial entities. It also
does not include business contact information or publicly
available information exempted under the Personal Information
Protection and Electronic Documents Act.
1. Accountability
Hoffer Adler LLP manages personal information in accordance
with this Policy. Lloyd Hoffer is our Privacy Officer and
in that capacity he is responsible for dealing with privacy
inquiries or complaints.
2. Purposes
for Which Personal Information is Collected and Used
Hoffer Adler LLP collects, uses, and discloses personal
information for purposes lawfully permitted, authorized
and/or required and including for the following purposes:
to provide legal advice and to
perform legal services
to comply with legal and regulatory
obligations
to establish and manage our relationships
with our clients and with our suppliers, consultants and
insurers
for purposes of billing for services,
processing payments, and collecting debts owed to Hoffer
Adler LLP
for providing clients and prospective
clients with occasional news or updates regarding legal
developments or services
for other purposes (which may
be agreed) in the course of our relationships
3. Consent
Hoffer Adler LLP may collect, use, and disclose personal
information where permitted, authorized or required by law
to do so, and otherwise with consent. Consent may be implied
or express, and may be given through an authorized representative
such as a lawyer, or agent. The provision of personal information
to us constitutes consent to the collection, use and disclosure
of that personal information in accordance with this Policy.
Consent may be withdrawn on reasonable written notice to
us; however, in that event, our ability to continue to provide
legal services for which personal information is necessary
may be compromised.
4. Limits on
the Collection of Personal Information
Hoffer Adler LLP collects personal information only as permitted,
authorized or required by law and in accordance with this
Policy.
5. Limits on
the Use, Disclosure, and Retention of Personal Information
Hoffer Adler LLP uses and discloses personal information
for the purposes set out in this Policy. Where personal
information is no longer required for the purpose for which
it was collected, it may be retained for a reasonable period
of time thereafter, depending upon the nature of the information
and the purpose for which it was used, in order that it
may remain available for disclosure to persons entitled
to access it, or for future use by us or our clients in
the event that subsequent events make it necessary again
for the purposes for which it was first collected (as, for
example, where legal proceedings thought to be complete
are subsequently re-activated). Personal information gathered
in the course of legal proceedings or services will typically
be maintained at least for a number of years following completion
of the services or proceedings, unless returned to our clients
or forwarded to other solicitors at our client s direction.
Upon expiry of a reasonable period of retention, reasonable
steps are taken to destroy, erase, or render anonymous the
personal information.
6. Accuracy
Hoffer Adler LLP attempts to collect and maintain personal
information on a basis as accurate, complete, and up to
date as is necessary for the purposes for which it is collected.
Often we will be relying on the party providing us with
that information to ensure it is accurate and complete at
the time it is provided. Where it is appropriate for us
to do so, we will endeavour to correct any errors in our
records when these are brought to our attention.
7. Safeguards
All of our partners, associates and staff are familiar with
this Privacy Policy and are responsible for helping to observe
it. To protect personal information, we keep most documents
on our premises. Our premises are kept secured at all times
when the office is closed. Where documents are required
to be stored off site for reasons of storage or otherwise,
we use a reputable storage company which is familiar with
and respects our need for confidentiality. Similarly, where
access to our information may be required by third party
professionals for technological, accounting, legal, insurance,
or regulatory purposes, only required information is disclosed
and only for that period of time required to fulfill our
needs or obligations. Where we do use outside consultants,
we choose our consultants whom we consider trustworthy and
whom we believe will respect our confidentiality concerns.
8. Openness
Questions or concerns about our Privacy Policy and our practices
may be raised with Lloyd Hoffer, our Privacy Officer.
9. Individual
Access
Individuals may request access to their personal information
in the possession of Hoffer Adler LLP and information about
the use and disclosure of that personal information by sending
a request in writing to Lloyd Hoffer, Privacy Officer. Hoffer
Adler LLP will make reasonable efforts to provide either
the requested information within a reasonable period of
time or an explanation of why any requested information
will not be provided if there are legal or other reasons
why disclosure cannot be made or is not required to be made.
Hoffer Adler LLP will endeavour to provide such information
or explanation at minimal cost to the requesting individual,
but may charge a reasonable fee to defray time and expense
in doing so, where appropriate.
10. Compliance
Individuals with concerns or complaints regarding Hoffer
Adler LLP s compliance with its privacy obligations may
address those concerns or complaints to Lloyd Hoffer, Privacy
Officer.
11. Change
Hoffer Adler LLP may review and modify this Privacy Policy
from time to time.
12. Contact
Lloyd Hoffer, Privacy Officer
Hoffer Adler LLP
Suite 300
425 University Avenue
Toronto, Ontario M5G 1T6
416-977-2555
lhoffer@hofferadler.com
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